⚠️ Below Target — September closed with 1,218 GA4 sessions (−30% vs August's 1,745). October MTD: 0 completed appointments recorded, £2,517 cash collected. Target: 20 new patients/month (5/week). Google Ads and Meta website leads campaigns active.
New Patient Tracker · October 2026
Bookings This Month
0
October 2026 MTD (PracticeHub)
Early days — day 4
Monthly Target
20
5 new patients/week
20 remaining
Website Sessions (28d)
1,044
Last 28 days · GA4
↓ vs Aug peak (1,745)
Best Month (Apr)
42
2× monthly target
Benchmark
Trends · Jan–Sep 2026
New Patient Bookings (Monthly)
initial_consultation_purchase events · Target line = 20/month
Website Sessions (Weekly)
Last 13 weeks · Google Ads paused from Wk 18 (late Apr), restarted 19 Jun
What's Driving the Numbers · Month-by-Month

Hover over chart bars for quick notes. Full context below — target is 20 bookings/month (5/week).

April 2026 42 bookings — 2× target ↑
Best month on record. Google Ads running at full budget across chiro and massage campaigns with strong traffic — up to 541 sessions in one week (Wk 16). Meta also active with both instant forms and website leads campaigns spending a combined £1,485 (£596 instant forms + £890 website leads). This is the benchmark to return to.
Google Ads active Meta active Peak sessions 541/wk
Late April — Google Ads paused Sessions: 439 → 132 in 1 week ↓
Google Ads spend dropped to zero around Wk 18 (w/c 27 Apr). This was the single biggest driver of the collapse — paid search was generating the majority of all website traffic. Sessions fell 70% in a single week (439 → 132) and stayed depressed for the following 10 weeks until campaigns were restarted on 19 Jun.
Google Ads paused 70% traffic loss overnight
May 2026 Low bookings — 65%+ below target ↓
Two compounding problems: (1) Google Ads off all month — sessions bottomed at 47/wk (a 91% drop from the April peak of 541). (2) Meta instant forms campaign generated 31 leads (off £596 spend, a CPL of ~£19) but GHL sync broke ~7 May — none received automated follow-up. The leads went cold with zero contact. Only organic and direct traffic feeding bookings throughout the month. GA4 recorded 300 sessions for May vs 1,651 in April (−82%).
Google Ads off GHL sync broken (31 leads lost) Sessions 300 for month
June 2026 (full month) 0 PracticeHub new patient bookings recorded ↓
PracticeHub showed 0 new patient appointments for June — the worst month on record. GA4 recorded 570 sessions for the month (vs 300 in May, +90% month-on-month in sessions but driven by campaigns restarting only on 19 Jun). Google Ads and Meta website leads campaign both restarted on 19 Jun at £20/day each, accounting for only ~11 days of the month. Conversion tracking remained unoptimised throughout, meaning Google was optimising toward form submissions rather than actual bookings.
0 new patient bookings Sessions 570 (+90% vs May but from low base) Campaigns restarted 19 Jun Conversion fix still pending
July 2026 (full month — closed) First full month with campaigns back — strong session recovery ↗
July was the first complete month with both Google Ads and Meta website leads running since April. GA4 recorded 1,205 sessions for July — a 111% increase month-on-month from June's 570, and the highest monthly total since April. Users reached 1,053. Meta website leads campaign spent £250.29 in July (up from £238.31 in June, +5%), generating 173 link clicks and 2 tracked leads at a CPL of £125. Despite strong traffic recovery, the algorithm continued to optimise toward form submissions rather than genuine bookings, limiting conversion quality.
1,205 sessions — +111% vs Jun Google Ads + Meta active all month Meta CPL £125 — optimisation needed Conversion fix still critical (Dennys)
August 2026 (full month — closed) Best traffic month since April — 1,745 GA4 sessions ↑
August closed as the strongest traffic month since April, recording 1,745 sessions and 1,495 users — a 45% increase in sessions over July's 1,205 and a 42% uplift in users (1,053 → 1,495). This is the second consecutive month of meaningful month-on-month growth since campaigns restarted in June: sessions have grown from 570 (Jun) → 1,205 (Jul) → 1,745 (Aug), a cumulative 206% recovery from the June trough. Cross-network led channel mix at 523 sessions (35.9% share), followed by Direct at 399 (27.3%) and Paid Search at 377 (25.8%). Organic Search reached 139 sessions — its highest level in the dataset — suggesting improving SEO traction alongside paid activity.
1,745 sessions — +45% vs Jul Organic Search 139 — highest on record 3rd consecutive month of growth Conversion tracking fix still outstanding
September 2026 (full month — now closed) Traffic dipped to 1,218 sessions — down 30% vs August ↓
September closed with 1,218 GA4 sessions and 1,037 users — a 30% month-on-month drop in sessions from August's 1,745 (−527 sessions) and a 31% decline in users (1,495 → 1,037). This breaks the three-month growth streak that ran from June through August. The channel mix for the last 28-day window (spanning late September into early October) shows Unassigned leading at 292 sessions (28.0%), followed by Paid Search at 193 (18.5%), Cross-network at 171 (16.4%), and Direct at 169 (16.2%). Organic Search reached 143 sessions — its highest recorded level — suggesting continued SEO momentum even as paid traffic softened. The September dip is most likely attributable to a reduction in Cross-network volume (which had led the August mix at 35.9%) rather than a failure of the core paid search campaigns. PracticeHub records 143 total appointments across the last 3 months. Kelly collected £2,517 in October MTD cash (first 4 days), signalling a functioning patient base even as new patient acquisition through digital channels remains the primary growth lever. With 0 new patients in the forward book for Week 1 (5–11 Oct) and 15 appointments confirmed for Week 2 (12–18 Oct — all returning patients), new patient pipeline building from digital is the critical priority for this month.
1,218 sessions — −30% vs Aug Organic Search 143 — new high Cross-network volume fell sharply Conversion tracking fix still outstanding
October 2026 (from today — day 4) Month opens with 0 completed appointments and £2,517 cash collected MTD ↗
October opens with 0 processed appointments recorded and £2,517 cash collected in the first 4 days — the cash figure reflects payments from existing patients rather than new patient conversions. The last 28-day GA4 window records 1,044 total sessions across all channels, with Organic Search at 143 (its highest level to date) and Paid Search at 193, confirming campaigns remain active. Forward bookings show 15 appointments in Week 2 (12–18 Oct), all returning patients — 0 new patients are currently in the forward book across both weeks. With September's traffic dip of −30% vs August now confirmed, October's primary challenge is reversing that decline. The single highest-leverage outstanding action remains the conversion tracking fix: until initial_consultation_purchase is set as the primary Google Ads conversion event, spend continues to optimise toward proxy signals. If that fix lands in October, combined with the improving Organic Search baseline (143 sessions — up from 81 users in the same channel a month prior), a realistic October target is 8–15 new patient bookings against a goal of 20.
0 processed appts MTD (day 4) 15 forward bookings wk 2 — all return patients Organic Search 143 — highest on record Conversion tracking fix — critical (Dennys)
Forward Bookings · Next 14 Days (PracticeHub)
0 new patient appointments in the forward book. Week 1 (5–11 Oct) has 0 appointments. Week 2 (12–18 Oct) has 15 appointments, all returning patients. Staff adjustment slots excluded from counts. New patient bookings expected as current Meta/Google leads convert.
Week 1 · Mon 5 Oct – Sun 11 Oct
0
patient appointments confirmed
0 new patients booked
Week 2 · Mon 12 Oct – Sun 18 Oct
15
patient appointments confirmed
0 new patients booked
Week 1 · Mon 5 Oct – Sun 11 Oct
DayTimePatientType
No appointments booked for this week yet.
Week 2 · Mon 12 Oct – Sun 18 Oct
DayTimePatientType
Mon 1216:30L. WoolstonCOC Adjustment
Mon 1216:30G. WarringtonMembers adjustment
Tue 1316:00D. RobinsonMembership Chat
Tue 1316:15W. CrawfordMembers adjustment
Tue 1316:30E. RidleyMembers adjustment
Tue 1316:30R. PickeringMembers adjustment
Tue 1317:30S. BahlCOC Adjustment
Tue 1318:45M. MollerProgress Report
Wed 1410:45J. ChisholmMembers adjustment
Wed 1412:00L. WoolstonCOC Adjustment
Thu 1517:45S. BahlCOC Adjustment
Fri 1610:30B. Lardnerlifetime members adjustment
Fri 1610:45S. BarnesCOC Adjustment
Fri 1612:00M. VariaMembers adjustment
Fri 1612:15A. Handwellbeing pre-report with pics
Ad Performance · Last 90 Days
f
Meta Ads
Active
Total Spend
£1,486
Total Leads
63
Bookings
8
Avg CPL
£24
Cost/Booking
£186
Avg CPC
£0.63
Website Leads ✓ (Active · £20/day)
Sends to landing page → PracticeHub booking
£890
Spend
32
Leads
8
Booked
Instant Forms (Retiring — GHL sync broken)
31 leads captured · 0 bookings · GHL never received
£596
Spend
31
Leads
0
Booked
G
Google Ads
3 Active · 6 Paused
Conv. actions = form submissions, not confirmed bookings — Dennys fixing primary conversion to initial_consultation_purchase
Last 7 Days
£314
286 clicks · 5 conv
Last 30 Days
£1,134
683 clicks · 28 conv · £1.66 CPC
Last 90 Days
£3,962
2,253 clicks · 82 conv
30-Day Campaign Breakdown
Search — Phrase Match ★ Best
64% of all conv actions · £34.94/conv
£629
Spend
18
Conv
£2.52
CPC
Demand Gen — Chiropractic
Lowest CPC · started Apr 2026
£199
Spend
4
Conv
£0.97
CPC
Search — Exact Match
Highest CPC · lowest conv rate
£306
Spend
6
Conv
£1.35
CPC
6 campaigns paused: Brand, Prospecting-Chiro, PMax, Massage ×3 — all at £0 spend
Website Traffic · Last 28 Days (GA4)
Sessions by Channel
Total 1,044 sessions · last 28 days
Unassigned 292 (28.0%)
Paid Search 193 (18.5%)
Cross-network 171 (16.4%)
Direct 169 (16.2%)
Organic Search 143 (13.7%)
Paid Search Performance
193 sessions · last 28 days
Critical Issue
Massage campaign was sending 1,230 clicks to a P&M thank-you page. Chiro campaign also sending paid traffic to form success page. Both sending traffic to dead ends. Fix issued to Dennys.
83%
Bounce Rate
£0.63
Avg CPC (good)
261
Engaged Sessions
0
Tracked Conversions
Kelly's Monthly Performance — October 2026 (Month to Date)
Completed Appointments
0
Processed · month to date
Cash Collected
£2,517
All payments · month to date
From PracticeHub. Completed = appointments with "processed" status this calendar month. Cash = sum of all received payments (excl. inter-clinic transfers). Updates every Sunday overnight.
Open Issues & Actions
Google Ads — wrong landing page URLs
Massage campaign pointed to P&M thank-you page. Chiro campaign also sending paid traffic to form success page. Fixes sent to Dennys 19 Jun. Awaiting confirmation.
Conversion tracking not optimised
initial_consultation_purchase (actual bookings) is not a GA4 key event and not imported into Google Ads. Google has been optimising toward bot-inflated form submissions. Dennys to fix.
Meta instant forms — GHL sync brokenResolved
31 instant form leads from Apr–Jun not received by GHL. Decision: retire instant forms for KCWC entirely. Now running website leads only — traffic goes to landing page → PracticeHub booking. GHL only connected to P&M Facebook account; no dependency needed.
Google Ads data not connectedResolved
Google Ads script now syncs KCWC campaign data to Google Sheets daily (1am). Dashboard reads summary and daily tabs automatically. Campaign spend, CPC, conversions and 7/30/90-day breakdowns all live.
PracticeHub forward booking dataResolved
API connected and date range resolved. Forward bookings now pulling live Mon–Sun week data from PracticeHub, excluding staff adjustment slots. Refreshes daily.